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Accrual of coding


Accrual of coding can be performed in MediusGo, but it is a prerequisite that the financial system used can receive accrual information in order to be fully functional.

The coding row to be accrued is, as usual, coded to the expense account to which the cost should be posted and the balance account for the accrual is specified in the accrual form.

Accrual of coding rows

Check the rows you want to accrue and click on the Select row action drop-down list above the coding rows.

Select Accrue

Depending on how MediusGo is configured, accrual can be done in the following different ways:

Accrual with entry of account and start/end date

Select the balance account to be used for the accrual, only accounts that are marked as accrual accounts in the chart of accounts are displayed in the list of selectable accounts. If the account you want to use is not on the list, this account must be marked as an accrual account in the Chart of Accounts. Read how to do this in the article Chart of accounts.

Enter the From date and End date for the accrual and click on Accrue and the amount will be distributed over the number of periods specified. Any penny rounding is automatically applied to the first period.

Adjusting the amounts between periods can be done manually if necessary. Save the accrual by clicking on the OK button.

Accrual by specifying an accrual template

In addition to the above, MediusGo also supports accrual by specifying an accrual template. There is support for the fact that the accrual template can contain different amounts of information (differs between different financial systems):

  • Accrual account.
  • Number of periods.
  • Start date (period).
  • End date (period).

That the coding row is accrued is shown by the icon to the left of the line.

Delete and edit accruals

  1. Open the accrual on a row by clicking on the icon.
    Open the accrual on several accrued rows that have the same accrual by selecting these rows in the checkbox, clicking on the Select row action drop-down list, and selecting Accrue.
  2. Edit an accrual by changing the fields and then clicking OK.
    Delete the accrual by clicking Delete on the accrual form and all rows will be deleted. Click on OK to finish and the coding row will now appear on the invoice without accruals.

Restricting accruals via system settings

Restriction of the accrual function can be configured via the administration tool to:

  • Prevent coding rows where the account is flagged as a VAT account from being accrued (AllowVATPeriod).
  • Prevent accrual on a closed period (MinPeriodicDate/MaxPeriodicDate).