When an order invoice enters the system, it will be matched against the purchase order and based on how the matching goes, the invoice will get a Matching status. This status is available as a column under Settings in the black column and it is also available in the filter on the right in the Workqueue window. Invoices in the steps Matching error and Buyer are automatically matched once an hour. 

Fully matched

If no discrepancies are found during the automatic matching or after adjustment, the matching status is Fully matched. The invoice can then be sent directly for payment (provided that you have not configured all order invoices to always be approved)

The system can be configured to automatically send fully matched invoices for payment. 

Awaiting delivery

The status Awaiting delivery is set on order invoices where the system finds the order itself but whose purchase order has not yet been delivered. If there are several different order lines, the condition is that none of these should be submitted. 

You do not need to open and do anything actively with these invoices, but they automatically undergo renewed control/matching and when delivery has taken place on the order in the purchasing system and this has been updated to MediusGo, the status will automatically be updated.

Match warning

The status Match warning means that there are minor errors in the matching, the invoice can be sent for payment but needs to be approved manually. The reason why it has Match warning instead of Fully matched is that the data on the invoice differs from the data we have from deliveries, but that it is still within the set tolerance levels.

The field or fields to which the warning refers have a red box around them, click on the warning triangle to the left of the line or hover over the field, you get more info.

Match error

When something is incorrect on an invoice, the status Match error is displayed. 

Choose to show only rows with matching errors by clicking on the eye above the rows

The fields containing incorrect information are highlighted in red and when you hover over the row, an error message is displayed.

Correct the fields highlighted in red and click on Perform control to make a new match.

Unmatched

If the system fails to match any of the rows to the invoice's order number or if the invoice has no item rows at all, the status Unmatched is set.