Note!
The basic settings for PO matching in the invoice application are made when setting up the system and should not be changed without first contacting our customer center by registering a support case in the customer portal
Settings for PO matching are divided under several pages in the administration tool.
- Activation of PO matching, how the matching should take place, rules for coding etc. can be found under System configuration-System settings-Purchasing integration
- The columns that should be visible on the article row tab in the invoice window and on the Search order form can be found under System configuration-Import-Purchasing integration
- Regulations linked to the integration, eg control of order number, are displayed under System configuration-Integration configuration
Other settings that can be made after installation:
Cash rounding
If a difference arises during the matching that is less than one unit in the current currency (eg less than SEK 1), this can be automatically coded by the system. For this to work, a coding suggestion must be set up at company level that is of the row type Öre roundning.
Read more about how to set up coding suggestions in the chapter Coding suggestions.
Markups
Deviations within certain limits can be automatically coded through settings as follows:
Activate the system parameters MatchOrderInvoiceAmount and enter there the maximum permitted deviation in currency units and percentages, eg 5% of the invoice amount, however, a maximum of 50 currency units and UseMarkupAllocation to decide that deviations should be coded as a markup.
Some ERP systems also require UseOrderAllocation to be enabled.
In addition, a coding suggestion is also created for companies with the row type Markup in the same way as under the heading Cash rounding above.
Buyer
It is possible to specify users as buyers and invoices can then be sent to their personal queue with the status Buyer.
- Go to Organisation - Queues - Queues.
- Select Show personal queues and click View
- Click on the queue whose users are to be buyers
- Select the Buyer (CheckArticle) step and click the right arrow.
- Click Save.
In the invoice application, the Purchaser option will now be available on the Forward form
The person who is the buyer of an order is then automatically proposed as the recipient.